Technical Service Recruitment Process - External
Overview
This is the process for hiring a new Technical service external employee within the Finance and Business/Intercollegiate Athletics HR Consolidation. Included are: identification of responsibilities, procedures, workflows, and forms needed.
Details
Below are the steps that outline the process for hiring a new Technical service external employee within the Finance and Business (F&B)/Intercollegiate Athletics (ICA) HR Consolidation.
- Recruiter moves posting to external site and advertised, if requested
- Recruiter notifies Departmental Contact/Hiring Manager of posting and review begin date
- Recruiter pre-screens applicant pool, if requested, to check for:
- Diversity
- Minimum qualifications (close out candidates who do not meet minimum)
- Preferred experience
- Application form completed
- Departmental Contact/Hiring Manager reviews applicant pool and selects candidates to be interviewed.
- Departmental Contact/Hiring Manager schedules and conducts interviews
- Recruiter and Departmental Contact/Hiring Manager collaborate to schedule and conduct testing, to include:
- CDL
- Respirator
- Skills-based
- Hands-on
- Departmental Contact/Hiring Manager completes reference checks
- Departmental Contact/Hiring Manager extends verbal offer, contingent on background and other pre-employment checks
- Hire date should be selected with ample time for any additional required background checks to be completed (typically a minimum of two weeks)
- Departmental Contact/Hiring Manager completes Notification of Appointment portion of PTS/NOA Form and emails to Recruitment (copying HRC) (forms with missing information will be returned and will delay the process)
- Recruiter uploads PTS/NOA Form to the Appointment Request System.
- Budget Administrator approves or denies upon receiving notification from Appointment Request System
- Recruiter prepares offer letter and sends to candidate, or works with Departmental Contact/Hiring Manager if “not approved” was selected
- Candidate returns signed offer letter to Recruiter
- Recruiter sends final PTS/NOA Form to HR Services, including copy of offer letter (If signed offer letter is not available at that time, it is sent upon receipt)
- HR Services initiates background check(s)
- HR Services sends welcome email to candidate, including onboarding forms
- Candidate calls HR Services to have PSU ID assigned, and sends Access Account Request form in advance of paperwork session
- HR Services sends PTS/NOA Form to HRC once PSU ID and Access ID are obtained and noted on the form, copying Recruiter
- HR Services notifies Departmental Contact/Hiring Manager once new hire has completed background check(s) and onboarding, and may begin working, copying Recruiter
- Recruiter closes out job in EJMS
- HR Services processes IBIS form(s)
Process Flow Charts