Staff Job Review

How to Request a Staff Job Review

NOTE: If at any point along the process the current approver does not agree with the request for review going forward, the approver will provide their reason, in writing (email is acceptable), attach it to the packet and return it to the prior approver with a copy to the HR Rep/DBS. The academic/administrative unit head has final authority to approve or disapprove the forwarding of a job review to unit HR Rep/DBS and/or Compensation.

  1. Employee updates their Job Responsibilities Worksheet and submits this information to their supervisor along with their current Job Responsibilities Worksheet and a signed Request for Job Review Form. Needed for a review are the following documents:

  2. Supervisor reviews the information submitted by the employee in the Updated Job Responsibilities Worksheet to ensure accuracy and completeness and signing their portion of the Request for Staff Job Review Form. The supervisor should discuss and resolve any questions or issues of concern with the employee prior to signing and submitting the packet.

  3. Supervisor signs the Request for Staff Job Review Form and updated JRW indicating their agreement with the information provided and forwards the packet through the appropriate approval path, ensuring that the following signatures are obtained:

    • Department/Division Head (Budget Administrator)
    • Academic/Administrative Unit Head (Budget Executive)
  4. Once all approvals have been obtained, the packet is submitted to the unit Human Resources Representative (HR Rep)/Director of Business Services (DBS).

  5. Once received, the HR Rep/DBS will review the Job Responsibilities Worksheets. The HR Rep/DBS will complete the Request for Staff Job Review Form and proceed with gathering information through a job review meeting and evaluating the position in order to make a preliminary recommendation/determination.

    • If changes in the position warrant an upgrade of one level within the same job profile (assumes no change in exemption), the HR Rep/DBS may proceed with finalizing the review and skip to Step #10
    • If changes in the position warrant one of the below outcomes, then the HR Rep/DBS proceed to the next step:
      • Upgrade of more than one level
      • Change to a different profile
      • An upgrade causing a change in FLSA exemption
      • Assignment of or change to a job title within the Human Resources job family
      • Within-level increase
  6. The HR Rep/DBS submits the packet and their recommendation to Compensation at least by the established deadline for the scheduled quarterly Staff Job Review Committee meeting.

  7. Compensation will review and provide the Committee with the packet.

  8. The Committee will review the materials provided in the packet and provide additional input and a final decision to Compensation.

  9. Compensation will then notify the HR Rep/DBS of the outcome of the job review within five (5) business days of the quarterly meeting.

  10. The HR Rep/DBS will inform the supervisor of the outcome of the job review in writing and initiate the appropriate actions, if applicable, in IBIS.

Appeals

If there is disagreement with the job review outcome, a Staff Job Review Appeal Form may be submitted no later than 14 days after receiving notification of the decision following the steps outlined in the Request for Staff Job Review Appeal Process.