Dependent Verification Program
The dependent verification program officially began at Penn State on January 1, 2013. The goal of dependent verification is to ensure that those dependents who are receiving benefits from the University met the specific eligibility criteria to receive those benefits. The University engaged Aon-Hewitt, a consultant who specializes in verification services, to conduct the verification program. To date, the savings attributed to removing ineligible dependents from our benefit plans is an estimated savings of $5.1 million annually!
Now, it is time for the on-going dependent verification program to start! As of November 4, 2013, those employees who were hired between November 2012 and the current date, will receive information from Aon Hewitt within the next few weeks to verify their covered dependents.
Additionally, if you are an employee who had changes in dependents on your plan(s) due to a life event change, you will also be receiving information from Aon Hewitt within the next few weeks.
This verification process will continue for all newly-hired faculty and staff and those experiencing a qualifying event, such as the birth or adoption of a child. This will ensure that all covered dependents meet the eligibility requirements on an on-going basis.
Who is an eligible dependent?
For Health, Dental and Vision plans:
- Spouse or Same-Sex Domestic Partner
- Children up to age 26 (regardless of whether he/she qualifies as the employee’s tax dependent, is a full-time student, or is married). An eligible child is defined as follows: a natural child, a step-child, a legally adopted child, a same-sex domestic partner’s child, or a disabled child incapable of self-sustaining employment enrolled prior to age 26.
For the Tuition Discount:
- A spouse or same-sex domestic partner (unless appointed as a graduate assistant, graduate fellow, or non-stipend scholar); eligible for discount 2 years from employee’s date of hire.
- An unmarried son or daughter, including a natural child, a step-child, a legally adopted child, or a same-sex domestic partner’s child; only until such dependent child receives the first bachelor's degree from the University or any other college or university. (Please refer to policy HR 37, Grant-In-Aid for Dependents for full policy language)
You may submit your documentation to Aon Hewitt by:
Online Upload: www.yourdependentverification.com/plan-smart-info
Secure Fax: 1-877-965-9555
Mail: Dependent Verification Center, P.O. Box 1414, Lincolnshire, IL 60069-1414
You can view your verification status and access helpful information:
Visit – www.yourdependentverification.com/plan-smart-info
Login Name – PS + Your Dependent Verification ID. (Example PS#######)
Your Dependent Verification ID can be found at the bottom center of your announcement letter.
Password – This is your date of birth in mmddyy format. (Example 013168)
You will be instructed to change your password upon entering the secured site.
Dependent Verification Program Presentation
To hear from the Office of Human Resources regarding the Dependent Verification Program, please listen to the recorded presentation.
Original Announcement Letter from Susan Basso (Mailed to home addresses the week of November 12, 2012)